EPF Registration in India: Employer's Guide to Provident Fund Compliance
Get expert assistance with Do Startup for smooth and timely EPF registration in India. Ensure social security coverage for your workforce and avoid penalties by meeting mandatory compliance under the EPF Act, 1952.
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What is EPF?
EPF (Employees' Provident Fund) is a retirement benefits scheme for salaried employees, where both employer and employee contribute monthly to a savings fund. It covers pension (EPS), insurance (EDLI), and financial protection during emergencies.
EPF Applicability
EPF registration is mandatory for establishments with 20 or more employees. Voluntary registration is available for businesses with fewer staff. Covered under the EPF & MP Act, 1952, it applies to all employment types—full-time, part-time, remote, or contractual.
UAN (Universal Account Number)
After successful registration, each employee receives a UAN—a lifetime identifier used for EPF tracking, fund transfer, and claims. UAN remains constant even when an employee changes jobs.
Retirement & Security
• Long-term savings for retirement • Pension benefits under EPS • Insurance under EDLI without employee contribution
Employee & Employer Advantages
• Improved employee satisfaction and retention • Legal compliance and brand trust • Access to EPF loans and advances during emergencies
Regulatory & Tax Benefits
• Employer contributions are eligible for tax deductions • Helps businesses avoid penalties and maintain compliance • Facilitates structured wage and payroll systems
1. Essential Documents
• PAN and Aadhaar of Proprietor/Directors
• Certificate of Incorporation
• Address proof (Rent Agreement/Utility Bill)
• Cancelled Cheque or Bank Statement
• Authorized Signatory’s DSC
2. Optional Documents
• GST Certificate
• Shop and Establishment Certificate
• MoA, AoA, or Partnership Deed
• Trust Deed (for Trusts)
1. Access EPFO Portal
Visit https://www.epfindia.gov.in and click 'Establishment Registration'.
2. Register on USSP
Sign up on the Unified Shram Suvidha Portal to begin the registration process.
3. Fill EPF Application
Select 'EPFO-ESIC Registration' and choose the EPF Act, 1952, then complete the form.
4. Upload DSC & Documents
Submit a Digital Signature Certificate (DSC) and supporting documents for authentication.
5. Confirmation & UAN Allocation
Receive registration confirmation via email. Generate UANs for employees post-registration.
Why Choose Do Startup?
Over 5,000 successful EPF registrations
15+ years of PF and labor compliance experience
24/7 support for UAN generation and mobile updates
5x faster registration turnaround than standard timelines
Integration support with payroll systems and compliance training